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ByLaws

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By Laws Table of Contents:

Constitution

Article I – Membership

Article II – Meetings and Voting

Article III – Directors and Officers

Article IV – The Club Year, Annual Meeting, Elections

Article V – Committees

Article VI – Discipline

Article VII – Amendments

Article VIII – Dissolution

Article IX – Order of Business

Article X – Parliamentary Authority

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Constitution

Rev. 4/06

Name and Objectives

SECTION 1. The name of the club shall be The Vizsla Club of Long Island

SECTION 2. The objectives of the club shall be:

  1. To promote cooperation and friendship among the owners and breeders of vizslas.
  2. To encourage high standards and promote quality in breeding purebred vizslas for temperament, conformation, hunting ability and to do all things possible to bring their natural abilities to perfection.
  3. To promote interest in training the vizsla for field events, bench shows, obedience trials, agility trials, as personal gun dogs and as companions.
  4. To urge members and breeders to accept the standard of the breed as developed by the Vizsla Club of America and approved by the American Kennel club as the only standard by which the vizsla shall be judged.
  5. To do all in its power to protect and advance the interest of the breed by encouraging sportsmanlike competition at:
    • Obedience trials
    • Dog shows
    • Agility trials
    • Field trials
    • Hunting tests

    And any other event for which the club is eligible under the Rules and Regulations of the American Kennel Club.

  6. To support research and educational projects which work toward the elimination of hereditary problems and diseases in vizslas.

SECTION 3. The club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the club shall inure to the benefit of any member or individual.

SECTION 4. The members of the club shall adopt and may from time to time revise such bylaws as may be required to carry out these objectives.

Article I

Membership

SECTION 1. Eligibility . There shall be one type of membership open to all persons 18 years of age and older who are in good standing with the American Kennel Club and who subscribe to the purposes of this Club. While membership is to be unrestricted as to residence, the club’s primary purpose is to be representative of the breeders, exhibitors and other vizsla owners in its immediate area.

SECTION 2. Dues . Membership dues shall be twenty five dollars for individuals and Thirty for a household, payable on of before the 1st day of March each year. The Treasurer shall send to each member a statement of dues for the ensuing year. Members whose dues remain unpaid by June 1st of the year shall be considered lapsed and need to apply for membership again.

SECTION 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by the Constitution and Bylaws and the rules of the American Kennel Club. The application shall state the name and address of the applicant and it shall carry the endorsement of one member in good standing. Accompanying the application, the prospective member shall submit dues payment for the coming year. All applications are to be filed with the Secretary and each application is to be published in the Newsletter or read at the first meeting following its receipt. The application will be voted upon and shall receive 2/3 affirmative vote by secret ballot of those members present. Applicants for membership which are rejected may not apply again until six months later and the application shall be processed again as above. If the application is made after September 1st, dues required will be ½ the annual fee.

SECTION 4. Termination of Membership. Memberships may be terminated:

  1. By resignation. Any member in good standing may resign from the club upon writing notice to the Secretary, but no member may resign when in debt to the club. Dues obligations are considered a debt to the club, and they become incurred on the first day of the fiscal year. Obligations other than dues are considered a debt to the club and must be paid in full prior to resignation.
  2. By lapsing. A membership will be considered as lapsed and automatically terminated if such members’s dues remain unpaid after June 1st, however, the
    Board may grant an additional 30 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any club
    meeting whose current dues are unpaid as of the date of that meeting.
  3. By expulsion. A membership may be terminated by expulsion as provided in Article VI of these bylaws.

Article II

Meetings and Voting

SECTION 1. Club Meetings. Meetings of the Club shall be held within the designated focal point of Suffolk County at least six times a year, at such a place and time as may be designated by the Board of Directors. Written notice of such meeting shall be sent by the Secretary at least 10 days prior to the date of the meeting . The quorum for such meetings shall be 20 percent of the members in good standing.

SECTION 2. Special Club Meetings. Special Club meetings may be called by the President, or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by five members of the club who are in good standing. Such a meeting shall be held at such place, date and time as may be designated by the person or persons authorized herein to call such meetings within the designated focal point of Suffolk County . Written notice of such a meeting shall be sent by the Secretary at least five, but not more than fifteen days prior to the date of the meeting, and said notice shall state the purpose of the meeting and no other club business may be transacted thereat. The quorum for such a meeting shall be 20 percent of the members in good standing.

SECTION 3. Board Meetings. Meetings of the Board of Directors shall be held at least six times a year, within the designated focal point of Suffolk County at such hour and place as may be designated by the Board. Written notice of each such meeting shall be sent by the Secretary at least five days prior to the date of the meeting. The quorum of such a meeting shall be a majority of the Board.

SECTION 4. Special Board Meetings. Special meetings of the Board may be called by the President; and shall be called by the Secretary upon receipt of a written request signed by at least three members of the Board. Such special meetings line at such place, date and hour as may be designated by the person authorized herein to call such meeting, within the designated focal point of Suffolk County. Written notice of such meeting shall be sent by the Secretary at least five days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. The quorum for such a meeting shall be a majority of the Board.

SECTION 5. Voting. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the club at which he is present. Proxy voting will not be permitted at any club meeting or election.

Article III

Directors and Officers

SECTION 1. Board of Directors. The Board shall be comprised of the officers and five other persons, all of whom shall be members in good standing and all of whom shall be elected for one year terms at the club’s annual meeting as provided in Article IV and shall serve until their successors are elected. General management of the club’s affairs shall be entrusted to the Board of Directors.

SECTION 2. Officers. The club’s officers, consisting of the President, Vice President, Recording Secretary, Corresponding Secretary and Treasurer, shall serve in their respective capacities both with regard to the club and its meetings and the Board and its meetings.

  1. The President shall preside at all meetings of the club and Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified by these bylaws. b. The Vice President shall have the duties and exercise the powers of the President in case of the President’s death, absence or incapacity.
  2. The Recording Secretary shall keep a record of all meetings of the club and of the Board and of all matters of which a record shall be ordered by the club.
  3. The Corresponding Secretary shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership notify officers and directors of their election to office, keep a roll of the members of the club with their addresses, and carry out such other duties as are prescribed in these bylaws.
  4. The Treasurer shall collect and receive all moneys due or belonging to the club. Moneys shall be deposited in a bank designated by the Board, in the name of the club. The books shall at all times be open to inspection by the Board and a report shall be given at every meeting on the condition of the club’s finances and every item or receipt not before reported; and at the annual meeting an accounting shall be rendered of all moneys received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount as the Board of Directors shall determine.

SECTION 3. Vacancies. Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all then members of the Board at its next regular meeting following the creation of such vacancy, or at a special Board meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice President and the resulting vacancy in the office of Vice President shall be filled by the Board as specified above.

Article IV

The Club Year, Annual Meeting, Elections

SECTION 1. Club Year. The Club’s fiscal year shall begin on the first day of March and end on the last day of February. The Club’s official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next meeting.

SECTION 2. Annual Meeting. The annual meting shall be held in the month of April, at which officers and directors for the ensuing year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over the to successor in office all properties and records relating to that Office within 30 days after the election.

SECTION 3. Elections. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The five nominated candidates for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.

SECTION 4. Nominations. No person may be a candidate in a club election who has not been nominated. During the month of December the Board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the Board. The Board will also name a chair for the committee, and it shall be that person’s duty to call a meeting which shall be held on or before January 15th. The Secretary shall immediately notify the committee, its chair and alternates of their selection.

  1. The committee shall nominate one candidate for each office and positions on the Board, and after securing the consent of each person so nominated, shall immediately report the nominations to the Secretary in writing.
  2. Upon receipt of the Nominating Committee’s report, the Secretary shall, before the February meeting, notify each member in writing of the candidates so nominated.
  3. Additional nominations may be made at the February meeting by any member in attendance provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. No person may be a candidate for more than one position.
  4. Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.

Article V

Committees

SECTION 1. The Board may each year appoint standing committees to advance the work of the club in such matters as dog shows, obedience trials, membership, trophies etc. and other fields which may be well served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.

SECTION 2. Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.

SECTION 3. Each committee chairman shall each year submit to the President a full report in writing of the activities of that committee for the fiscal year. These reports shall be due 15 days prior to the Annual Meeting and shall be available for inspection by the membership.

Article VI

Discipline

SECTION 1. American Kennel Club Suspension. Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this club for a like period.

SECTION 2. Charges. An individual member may prefer charges against another individual member for alleged misconduct prejudicial to the best interests of the club. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $25 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date for a hearing by the Board not less than three weeks nor more than six weeks thereafter. The Secretary shall promptly send one copy of the charges and the specifications to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.

SECTION 3. Board Hearing. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present reprimand or suspend the defendant from all privileges of the club for not more than six months from the date of the hearing. And if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuing club meeting which considers the Board’s recommendation. Immediately after the Board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if any.

SECTION 4. Expulsion. Expulsion of a member from the club may be accomplished only at a meeting of the club following a Board hearing and upon the Board’s recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the club to be held within 60 days but not earlier than 30 days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the board’s findings and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by a secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for the expulsion. If expulsion is not so voted, the Board’s suspension shall stand.

Article VII

Amendments

SECTION 1. Amendments to the constitution and bylaws may be proposed by the Board of Directors or by a written petition addressed to the Secretary and signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendation of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.

SECTION 2. The constitution and bylaws may be amended by a 2/3 secret vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.

SECTION 4. Expulsion. Expulsion of a member from the club may be accomplished only at a meeting of the club following a Board hearing and upon the Board’s recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the club to be held within 60 days but not earlier than 30 days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the board’s findings and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by a secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for the expulsion. If expulsion is not so voted, the Board’s suspension shall stand.

Article VIII

Dissolution

SECTION 1. The club may be dissolved at any time by the written consent of not less than 2/3 of the members in good standing. In the event of the dissolution of the club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the club shall be distributed to any members of the club, but after payment of the debts of the club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.

Article IX

Order of Business

SECTION 1. At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

  • Roll Call
  • Minutes of the last meeting
  • Report of President
  • Report of Secretary
  • Report of Treasurer
  • Report of Committees
  • Election of officers and board (at annual meeting)
  • Unfinished business
  • New business
  • Adjournment

SECTION 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

  • Reading of minutes of last meeting
  • Report of the secretary
  • Report of Treasurer
  • Report of committees
  • Unfinished business
  • New business
  • Adjournment

Article X

Parliamentary Authority

SECTION 1. The rules contained in the current edition of “Robert’s Rules of Order Newly Revised”, shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the club may adopt.



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